Office Administrator - #2091980

Job Summary

We are seeking a capable and organised Office Administrator to support the smooth and efficient day-to-day running of our office operations. This role is central to ensuring that administrative processes are maintained to a high standard and that both internal teams and external stakeholders receive a professional and reliable service.

The successful candidate will play a key part in supporting business functions, maintaining accurate records, and ensuring administrative tasks are completed in a timely and structured manner. This position would suit someone who is proactive, detail-oriented, and confident managing a varied workload within a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support across the business, including filing, data entry, and document control
• Act as a first point of contact for incoming calls and enquiries, handling them professionally and directing them appropriately
• Coordinate and manage schedules, meetings, and appointments to support operational efficiency
• Prepare, format, and maintain reports, correspondence, and presentations using Microsoft Office, Google Workspace and Big Change
• Maintain accurate and up-to-date records across internal systems, including business software
• Support wider team activities through general clerical duties such as scanning, photocopying, and managing shared inboxes
• Ensure the office environment remains organised, presentable, and welcoming for staff and visitors
• Assist with basic financial administration, including invoice processing and supporting bookkeeping tasks
• Contribute to continuous improvement of administrative processes where opportunities are identified

Experience

• Previous experience in an administrative or office-based role is desirable, although not essential as training can be provided
• Strong IT skills, with confidence using Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• Experience using Xero or similar accounting systems would be advantageous but not essential
• Well-developed organisational and inter-personal skills with the ability to manage multiple tasks and prioritise effectively
• High level of attention to detail, particularly when handling data and documentation
• Clear and professional communication skills, both written and verbal
• Confident telephone manner and strong customer service approach
• Ability to work independently, take initiative, and also contribute as part of a wider team
• A reliable and proactive attitude, with a willingness to learn and adapt

Benefits:

• Casual dress
• Employee discount
• Health & wellbeing programme
• Life insurance
• On-site parking
• Referral programme