Project Administrator UK Commercial-FTC - #1770543

The Project Administrator/Senior Project Administrator is accountable for providing support to the Project Team in coordinating, planning, monitoring, and administrating projects from conception through implementation. He/she will assist in the coordination of all aspects of projects including, but not limited to, order review, order entry, scheduling, budget management, agreements and funding, purchasing, expediting, change management, invoicing, collections, monitoring, reporting, shortages, problem reports, and post-sales services

Execute Powell’s Project Management methodology including, but not limited to:

Support project activities from initiation through project closeout

Under the guidance of Project Manager, creates purchase order requisitions and monitor buyouts material. Follows up with purchasing to assist in tracking major buyout material and shortages

Actively assists Project Managers in accounts receivable and invoice generation

Provides support project financial reporting

Monitor Powell's business control systems for scheduling and financial variance

The position aids Project Managers in the drafting and issuance of change orders, budgets and preliminary schedules

Coordinates with key project stakeholders to obtain, assemble, format, and disseminate information necessary for project reporting requests

Assists in maintaining and monitoring project schedules

The role prepares reports including forecast reports, budget status, and other related reports

Helps the Project Management Department with tracking and monitoring of KPIs

Provides assistance with record keeping and project document management

Manages office administration tasks

Supports the project staff by facilitating meetings, organizing conference rooms and conference calls, etc

Takes meeting minutes and action items during meetings and performs basic follow-up

Provides mentorship and training to more junior Project Administrators

Supports internal projects and continuous improvement initiatives

Experience and Qualifications

Minimum of five years of experience as a project team member or related position

Requires strong communication skills to effectively interface and coordinate activities with company executives, employees and customers

Able to manage multiple priorities and projects

Strong organizational and time management skills

Excellent written and oral communication skills

Demonstrated working knowledge of MS Office

Experience with Adobe Pro, Primavera, Microsoft Projects, and Oracle Preferred

Desirable

Associate’s or Bachelors degree in Business Administration, Project Management or an Engineering related discipline

Knowledge of project planning, fiscal planning, and contract management preferred



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